> ## Knowledge Base Index
> Fetch the complete knowledge base index at: https://help.easy.school/sitemap.xml
> Use this file to discover available pages before exploring further.
> Pure-Markdown content can be obtained by appending a '.md' suffix to the content URLs listed in the sitemap (without the trailing slash).

# How the “Staff Attendance” Section Works

The **“Staff Attendance”** section allows you to **view, record, and manage staff attendance**.

**How to Access the “Staff Attendance” Section**

1. Log in with a **Coordinator account**.

2. Select the **desired location**.

3. From the **side menu**, click on **“Staff”** → **“Staff Attendance”**.

A screen will open with a **dropdown menu** in the top left that allows you to select the following functions:

• **Records**

• **Requests**

• **Absence Calendar**

• **Settings**

**Records**

This function allows you to **manually record staff attendance** and check those already entered.

**How to Create a Record**

1. Click on the **light blue “Create Record”** button in the top right.

2. Choose from the **dropdown menu** the type of record:

• **Entry**

• **Exit**

• **Entry and Exit**

• **Justification**

3. Select the **date** and the staff to whom the record applies.

4. Enter the time and, if necessary, add a note.

5. Click on **“Save”** in the top right.

✅ **Note:** If an attendance is already recorded, the system will notify you.

**How to Modify or Delete a Record**

1. **Filter the period** using the filters at the top.

2. **Click on the record** to modify.

3. **Modify the data** using the **pencil icon** and save.

4. **Delete the record** using the **trash can icon**.

**Requests**

This section shows **the justifications requested by staff**.

**How to Filter Requests**

1. Use the **filters at the top** to select:

• **Period** (month/year)

• **Request Status** (pending, approved, rejected)

**How to Manage a Request**

In the list, you will find:

• **Educator's Name**

• **Type of Justification**

• **Request Date**

• **Request Status**

For each request, four actions are available:

🔍 **View** → By clicking on the **eye icon**

✔️ **Approve** → By clicking on the **checkmark icon**

❌ **Reject** → By clicking on the **X icon**

🗑️ **Delete** → By clicking on the **trash can icon**

**Absence Calendar**

This section allows you to **view staff absences** in a **monthly view**.

**How to Filter the Calendar**

Use the **filters at the top** to select:

• **Educator/Staff**

• **Type of Justification**

• **Reference Month**

• **Reference Year**

**Settings**

In the **Settings** section, you can **configure the rules for managing absences and justifications**.

**Available Options**

For each type of justification, you can:

✅ **Make it visible to staff**

✅ **Set automatic or manual approval**

✅ **Receive a notification for each request**

✅ **Allow staff to modify the justification**

After setting your preferences, click on **“Save”** in the top right.