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# What is the Activity product and how to use it

The **Activity product** is a feature of the Easy.School management software that allows you to **calculate and invoice a specific activity** recorded by staff during the month. It is designed to **charge a cost for each registration of a specific activity**, such as a swimming lesson.

**Example:** If the cost for the Swimming activity is 10 euros and 15 Swimming activities were recorded during the previous month, the system will automatically calculate the total amount:

**15 registrations x 10 euros = 150 euros**.

**How to create the Activity product**

1. **Access the product administration page**

• Go to the **Administration → Products** menu.

• Click on the **New** button at the top right.

2. **Configure the product**

• **Product type:** In the first dropdown menu select **Activity Product**.

• **Internal product name:** Enter a descriptive name that will be visible only to you (e.g. “Swimming Activity”).

• **Short name:** Enter a name that will be visible on the invoice (e.g. “Swimming Lesson”).

• **Description:** This is optional; generally, for the Activity product, student or family variables are not required. However, you can add a description such as:

*“Referring to {student.name} {student.surname}”*

• **Amount:** Enter the cost per single registration of the activity, for example 10 euros.

• **VAT rate:** Select the applicable VAT rate and specify whether the entered amount includes VAT or not.

• **Reference period:**

• **Previous:** Shows the reference period on the invoice (first and last day of the previous month).

• **Hidden:** Does not display the reference period on the invoice.

• **Activity type:** Select from the dropdown menu the activity you wish to invoice, such as Swimming, Creative Workshop, etc.

The activities are those entered in Settings->Activities

**Using the Activity product**

The Activity product can be used in **two main modes**:

1. **Manual**

• When creating a manual invoice, select the Activity product and manually enter the number of activity registrations made by the student.

2. **Automatic via package**

• Create a **package** and include the Activity product.

• The software will automatically calculate the number of registrations of the selected activity during the reference period and generate the total amount on the invoice associated with the student.

**Example of operation**

If the selected activity is **Swimming**, with a registration cost of **10 euros**, and during the previous month **15 Swimming activities** were recorded, the software will automatically calculate:

**15 registrations x 10 euros = 150 euros**

This amount will be reported on the invoice.