> ## Knowledge Base Index
> Fetch the complete knowledge base index at: https://help.easy.school/sitemap.xml
> Use this file to discover available pages before exploring further.
> Pure-Markdown content can be obtained by appending a '.md' suffix to the content URLs listed in the sitemap (without the trailing slash).

# What is the “Personal Documents” section for

The **“Personal Documents”** section allows you to **share files** with all staff of a **facility**.

In this section, you can upload, for example, circulars, internal regulations, or any other file that needs to be viewed by all staff.

✅ **Supported file types:**

• Accepted formats: **zip, pdf, docx, doc, docm, xls, xlsx, xlsm**

• Maximum size: **50MB**

**How to upload a document**

1. **Log in** with a **Coordinator account**.

2. Enter the **desired facility**.

3. From the **side menu**, click on **“Staff”** → **“Documents”**.

4. Click on the **light blue button “Upload new file”**.

5. Enter the **file name** (mandatory field).

6. Click on the **light blue button “Upload File”** to select and upload the document.

7. To **save the file**, click the **green button “Save”**.

8. To **cancel the operation**, click on **“Cancel”**.

**Managing uploaded documents**

After uploading the file, it will appear in the list with the following information:

• **File date** – Date the file was uploaded.

• **Uploaded by** – Name of the user who uploaded the file.

• **File name** – Name of the uploaded document.

• **File type** – File extension (e.g., PDF, DOCX).

• **Preview** – By clicking on the **eye-shaped icon**, you can view a preview of the document.

• **Deletion** – To delete the file, click on the **trash can icon**.

• **File visibility** – You can **enable/disable the visibility** of the file to staff:

• **Active (green)** – The file is **visible** to staff.

• **Inactive (red)** – The file is **not visible** to staff.