Create a Student Profile

Here is a detailed guide on how to create a student profile in easy.school, step by step:

Accessing the Student Profile Creation Feature

The coordinator can access the functionality in two ways:

From the Dashboard:

Click the “+” button in the “Students” box.

From the Left Menu:

Select “Students” > “Student List”.

Click the light blue button at the top right “+ New”.

Step 1 – Student Profile

On the initial screen, several fields will be displayed to fill out. Mandatory fields are marked with an asterisk (*).

Fields to Fill Out:

Photo

First Name (mandatory)

Last Name (mandatory)

Country of Birth

Citizenship

Date of Birth

Gender

City of Birth

Province

Tax Code

Residential Address

Country, City, and ZIP Code

Notes

Note: If custom fields have been configured, these will be shown after the “Notes” field.

Action:

Click on “Next” (light blue button at the top right) to proceed to the next step.

Step 2 – Family Profile

Here you manage the association of the family member to the student.

Available Options:

Association of an existing family member:

If the family member is already in the archive (for example, for siblings in the same institution), click on the box with the arrow “Associate an existing family member”.

Adding a new family member:

If the family member is not present, select the correct role (Mother, Father, Grandparent, Uncle, etc.) and fill out the following fields:

Fields to Fill Out:

Photo

First Name (mandatory)

Last Name (mandatory)

Email

Permissions

Password:

Once the password is created, a select will appear: setting it to green will allow sending the password via email.

Mobile/Phone

Country, Citizenship, Date, City, Province of Birth, Tax Code

PEC and SDI code

Default invoice recipient (select)

Send invoices in copy (select)

Start of form

End of form

Fields for invoice header

Default Adult for Supplies (select, if you want to set this family member as default)

Default for variables (used for billing)

Action:

Click on “Next” (light blue button at the top right) to proceed.

Step 3 – Section

On this page, you will associate the student with a specific section.

Action:

Select the appropriate section from the available list.

Click on “Next” (light blue button at the top right) to move to the next step.

Step 4 – Health Information

Here you can enter all the information regarding the student’s health status.

Fields to Fill Out:

Pediatrician

Food allergies and intolerances

Vaccinations received

Action:

Once all fields are filled out, click on “Save” (green button at the top right) to complete the creation of the student profile.

Review Options

Edit: If it is necessary to review or correct any information, click the “Back” button to return to the previous steps.

Cancel: To cancel the creation of the profile, click the red “Cancel” button.

By following these steps, the coordinator will be able to register a new student profile completely and orderly, ensuring that all necessary information (personal data, family data, section assignment, and health information) is correctly entered into the system.

Updated on: 31/12/2025