How to create a new school and how to configure it
From the School Management page, you can create and modify the specific settings of each school for a customized configuration.
Create a new school
- Click the “+ New School” button.
- A screen will open with the following fields to fill in:
General information of the school:
• School Logo:
Upload the representative logo of the structure that will be visible within the school.
• School Name (Required):
Enter the name of the school you are creating.
• Contact details (optional, unless otherwise indicated):
• Country (Required):
The choice of country will set the time zone for the records.
• City, Address, Province, ZIP, Phone, Fax, Email, Certified Email:
These details will be visible to family members.
Advanced options for the school
- Receiving passive invoices:
• Enabled:
Passive invoices received with the school's VAT number will be visible in the Administration → Purchases section.
• Disabled:
Recommended if you manage many structures with the same VAT number but do not want to share this information.
- Attendance registration from browser:
• Enabled:
Allows family members to register attendance even from a browser, regardless of their geographical location.
• Disabled (recommended):
To prevent the use of this function remotely.
- License limits:
• Maximum number of students:
Set a specific limit for the number of students manageable by that school.
• Maximum space in GB:
Specify the available space for the school.
• Tip: Leave the fields empty if the structure has no restrictions.
- School Internet address:
Enter the link to the official website or a representative Internet address.
SMTP Configuration (optional)
• Allows sending service emails using a private email address instead of the address no-reply@iroma.net.
Required fields for SMTP configuration:
• SMTP Server
• SMTP Port
• Email provider Username and Password
• Security protocol (SSL/TLS)
• Test configuration:
Upon confirmation, the system will verify the data. In case of an error, the saving will not be performed.
• Note: With a correct configuration, email notifications will be sent directly from your personalized address.
Save changes
• Remember: always click “Save” before leaving the page or changing screens to ensure that the settings are saved correctly.
Updated on: 31/12/2025
Thank you!