How the “Staff Attendance” Section Works

The “Staff Attendance” section allows you to view, record, and manage staff attendance.

How to Access the “Staff Attendance” Section

1. Log in with a Coordinator account.

2. Select the desired location.

3. From the side menu, click on “Staff” → “Staff Attendance”.

A screen will open with a dropdown menu in the top left that allows you to select the following functions:

• Records

• Requests

• Absence Calendar

• Settings

Records

This function allows you to manually record staff attendance and check those already entered.

How to Create a Record

1. Click on the light blue “Create Record” button in the top right.

2. Choose from the dropdown menu the type of record:

• Entry

• Exit

• Entry and Exit

• Justification

3. Select the date and the staff to whom the record applies.

4. Enter the time and, if necessary, add a note.

5. Click on “Save” in the top right.

✅ Note: If an attendance is already recorded, the system will notify you.

How to Modify or Delete a Record

1. Filter the period using the filters at the top.

2. Click on the record to modify.

3. Modify the data using the pencil icon and save.

4. Delete the record using the trash can icon.

Requests

This section shows the justifications requested by staff.

How to Filter Requests

1. Use the filters at the top to select:

• Period (month/year)

• Request Status (pending, approved, rejected)

How to Manage a Request

In the list, you will find:

• Educator's Name

• Type of Justification

• Request Date

• Request Status

For each request, four actions are available:

🔍 View → By clicking on the eye icon

✔️ Approve → By clicking on the checkmark icon

❌ Reject → By clicking on the X icon

🗑️ Delete → By clicking on the trash can icon

Absence Calendar

This section allows you to view staff absences in a monthly view.

How to Filter the Calendar

Use the filters at the top to select:

• Educator/Staff

• Type of Justification

• Reference Month

• Reference Year

Settings

In the Settings section, you can configure the rules for managing absences and justifications.

Available Options

For each type of justification, you can:

✅ Make it visible to staff

✅ Set automatic or manual approval

✅ Receive a notification for each request

✅ Allow staff to modify the justification

After setting your preferences, click on “Save” in the top right.

Updated on: 31/12/2025