How to Add Custom Fields to Student, Family, or Staff Profiles

Access the custom fields settings

From the menu, select “Settings” and then “Custom Fields”.

Create a new custom field

On the custom fields screen, click the “+ New” button at the top right.

A screen will open with the following fields:

Name: Enter the name of the field you want to create (for example: Diet).

Profile: Select where to add the field:

Student Profile.

Family Profile.

Staff Profile.

Example: By selecting Students, the field will be added to the student profile.

Values: Enter the values that will be selectable in this field. For example, for Diet, you can enter:

Vegetarian.

Gluten-free.

Celiac.

Press Enter after each term to confirm it.

You can enter a maximum of five values.

Visibility options:

Visible to staff: Makes the field visible to staff.

Visible to parents: Makes the field visible to parents in the student or family profile.

Visible in pre-enrollments: Makes the field available in the pre-enrollment form.

Select the options you prefer based on your needs.

Save the new field

Click on “Save”.

The new custom field will be visible in the list of custom fields.

Edit or delete a custom field

In the list of custom fields, find the created field.

To edit it, click on the light blue pencil icon.

To delete it, click on the red trash can icon.

Verify the implementation of the field

Go to the Student, Family, or Staff profile (depending on the selection made during the field creation).

Edit a profile and check that the new field (for example Diet) is present at the bottom.

Select one of the defined values and click on “Save”.

Use the field in advanced searches

Access the “Student List” page.

Open the “Advanced Search” filter.

You will find the new custom field among the filters.

Example: If the field is Diet with values Vegetarian, Gluten-free, Celiac, selecting Celiac will show the list of students with that associated value.

Updated on: 31/12/2025

Was this article helpful?

Thank you!