Sharing a photo from the Easy Staff App

To share one or more photos as an educator using the Easy Staff App, you have two options: single entry or multiple entry.

Registering a photo with multiple entry

This operation is recommended for registering multiple photos at the same time for several students.

Access the App

Go to the “Multiple Registration” button, where a series of icons will be displayed. Click on “Photo”.

Step 1 - Basic Data

Date: this is the date for which you want to register the photos. The system defaults to the current date, but you can change it by clicking on it.

Time: the system defaults to the current time, but it can be modified by clicking on the field. This time will be automatically assigned to all students in the next step.

Select Sections: select the sections for which you want to register the photos. The system defaults to all sections under your responsibility, but you can deselect those that are not necessary.

Pre-select students: this option allows for faster registration by automatically selecting students. You can choose from:

Present in structure

All except absent

All

None (manual selection)

Click the “Next” button to continue.

Step 2 - Title and photo upload

Title: enter a title for the photo or for the group of photos.

Add files: click the “Add File” button or “Select your media files”.

The first time you upload a photo, you will be asked to authorize the Easy Staff App to access your gallery. After granting permission, select the desired photos and click “Done” at the top right.

The selected photos will be uploaded and displayed. If you want to delete one, click on the “red x” on the uploaded photo.

To upload more photos, click “Add File” again and repeat the procedure.

Once the upload is complete, click “Next”.

Step 3 - Selection and data entry for individual student

The student cards will be displayed based on the filters selected in Step 1.

The selected cards will be bordered in light blue. To deselect or select them, click on the top right corner of the card (symbol “V”).

Inside the card you will find:

Student photo (if uploaded)

Student's first and last name and section

Personal note (optional), by clicking on “Write your note here”.

After making all changes, click “Next”.

Step 4 - Summary and confirmation

You will find a summary of the registration with the date and the count of selected students, divided by section.

To save, click the “Save” button at the bottom.

Completed the registration, you will return to the menu with all the icons for multiple registrations.

Registering a photo with single entry

This operation is recommended for quickly registering a photo of a single student.

Access the App

Go to the “Single Registration” button, where various icons will be displayed.

Selecting the student

Select a section: choose the section to which the student belongs.

Select a student: select the desired student from the list.

Photo registration

Click on the “Photo” icon (first icon of the second row). A screen will open with:

Student photo (if uploaded)

Student's first name, last name, and section

Pre-set date

Pre-set time (modifiable by clicking on it)

Title: enter a title for the photo or the group of photos.

Add files: click on “Add File” or “Select your media files”.

Authorize the app to access the gallery, if prompted.

Select the photos and click “Done”.

The photos will be uploaded and displayed. You can delete them by clicking on the “red x” or add more by repeating the procedure.

Save or cancel

To save the registration, click “Save” at the bottom.

To cancel, click the “Back” arrow at the top left.

Upon saving, you will return to the “Single Registration” screen with all available icons for registrations.

Updated on: 31/12/2025