How to use the pre-registration function

How to use the pre-registration function

The pre-registration function is designed to allow family members to pre-register students not yet registered within the management system. It should not be used for students already registered to enroll in subsequent years.

Accessing the pre-registration function

1. Log in as a coordinator or administrator.

2. Enter the desired school.

3. From the side menu, select Students and click on Pre-registration.

Settings of the pre-registration page

• Once you enter the Pre-registration section, you will initially see an empty list that will show the pre-registrations received in the future.

• In the top left, you will find a dropdown menu next to the yellow icon; by clicking on the arrow, you can access:

• Link:

• View the link to share with family members.

• You can generate a QR code to integrate into your site or distribute to family members.

• The link opens a public form that does not require a password.

• Settings:

• Initial message: Modify the introductory message of the pre-registration page.

• Confirmation email: Customize the text of the email that parents will receive at the end of the pre-registration.

• Document upload:

• You can upload one or more documents (e.g., regulations, membership form).

• You can require family members to download and re-upload signed documents during the form completion.

• Mandatory fields:

• The fields First Name and Last Name for the student and family member's record are always mandatory.

• You can make additional fields mandatory by selecting them from the list.

• It is advisable to limit mandatory fields to the minimum necessary.

Form preview

• Click on the light blue button Preview to see how the form will appear to family members.

Managing received pre-registrations

1. The received pre-registrations will appear in the list sorted by date (from most recent to least recent).

2. For each pre-registration, you will see:

• Request date

• Student's name

• Family members' names

• Request status: “Accepted” or “Pending”.

• A yellow icon under the Review entry to view the details of the pre-registration.

• A red trash icon to delete the pre-registration.

Reviewing and accepting a pre-registration

1. Click on the yellow icon next to the pre-registration to view its details.

2. From this page, you can:

• Click on Import to convert the pre-registration into a student record.

• Activate the switch Send access credentials to family members to automatically send the credentials, provided a valid email has been provided.

Status of accepted pre-registration

• Once accepted, the pre-registration will show next to the student's name the green text Accepted.

• By clicking on this text, you will directly access the newly created student record.

Updated on: 31/12/2025