Question 1

What is the “Daily Shifts” section for

Accepted Answer

The “Daily Shifts” section allows you to view, create, modify, duplicate, and delete the daily work shifts assigned to staff.

How to access Daily Shifts

Log in with a Coordinator account.
Enter the desired facility.
From the side menu, click on “Staff” → “Daily Shifts”.

A screen will open with the list of already created shifts.

For each shift, the following details will be visible:

• Shift Name.

• Shift Code (if present).

• Abbreviation (three-letter identifier for the shift).

• Sections associated with it.

• Shift Time (time slot).

• Break Time (if applicable, with duration).

• Three action icons: Edit, Duplicate, Delete.

How to create a new daily shift

Click on the ”+ New” button at the top right.
The “New Daily Shift” screen will open, where you will need to fill in the following fields:

• Name – Name of the shift ( mandatory field).

• Abbreviation – Three-letter identifier for the shift ( mandatory field).

• Code – Required code, for example, for the labor consultant ( optional field).

• Description – Detailed description of the shift.

• Shift Start – Start time ( mandatory field).

• Shift End – End time ( mandatory field).

• Sections – Sections to associate with the shift.

• Break – Select the toggle to enable the break. If activated, it will be mandatory to enter break start and end time.

Question 2

Register Confirmation of Receipt of Equipment from Easy Staff App

Accepted Answer

To register the confirmation of receipt of the equipment, follow these steps:

Once you have logged into the Easy Staff App, click on the "Confirm Receipt" button, which you will find on the second row on the right.
A screen will open with the list of students for whom equipment has been requested.
Search Filters:

• If you need to register the confirmation of receipt for only one student, you can use the filter at the top by entering the student's name.

• If you want to register the receipt for multiple students, you can simply scroll through the list.

Select the received equipment:

• To confirm that you have received the material, click on the circle icon to the left of the equipment. You can select more than one.

Save the confirmation:

• Click on the light blue button at the bottom "Save".

After saving, the page will not change, but the item you marked as delivered will be removed from the list of equipment still to be received.

Question 3

How to Create a Daily Log Report in Excel Format

Accepted Answer

How to Create a Daily Log Report in Excel Format

Access the Educator Log

• After logging in from the Browser, go to the left menu, click on Logs and then on Educator Log.

Select the option to create the report

• In the top right corner, next to the date, you will find a printer icon.

• Click on the printer icon to open a modal window.

Configure the report parameters

In the modal window, you can configure the following parameters:

• Date: Select the date for which you want to generate the report.

• Sections: Select one or more sections using multi-selection.

• Activities: You can choose one or more of the following activities:

• Entry

• Exit

• Absence

• Need

• Nap

• Activity

• Lunch

• Snack

Download the report

• After configuring the desired parameters, click on the “Download Report” button.

• An Excel file will be generated containing:

• The names of the students listed in the left column.

• As many columns as there are selected activities, indicating what has been recorded for each.

Viewing the report

• Open the downloaded Excel file to consult the daily log with all the information of the recorded activities.

This report provides a clear and detailed view of the daily activities of the students, making it easier to print if absolutely necessary.

Question 4

The Bulletin Board Accessing as Coordinator

Accepted Answer

Accessing a campus with a coordinator account, you will first see the bulletin board, which is the home page containing a summary of the main information and functions of the campus. Here are the details of its sections:

Home

Students

• Number of active students: Displays the number of enabled students present in the campus.

• Click on the number: Leads to the Students List page.

• “+” button next to “Students”: Allows you to add a new student.

Sections

• Number of sections: Shows the total number of sections in the campus.

• Click on the number: Leads to the Sections List page.

• “+” button next to “Sections”: Allows you to create a new section.

Staff

• Number of staff: Shows the enabled staff in the campus.

• Click on the number: Leads to the Staff List page.

• “+” button next to “Staff”: Allows you to add new staff.

Messages

• Number of unread messages: Shows the messages that are yet to be read.

• Click on the number: Leads to the incoming messages page.

• “+” button next to “Messages”: Allows you to write a new message.

Weekly Attendance Chart

• Attendance and absences:

• In green: Present students.

• In gray: Absent students.

• Navigation between weeks:

• Click on “Previous Week”: Shows data related to the previous seven days (from Monday to Sunday).

Statistics and Requests Box

Students in Structure:

• Numbe

Question 5

What are products and how to create a generic product

Accepted Answer

What are products

The management software Easy.School, in the Administration section, allows you to issue fiscal documents (invoices, proforma) and non-fiscal documents.

To generate these documents, it is necessary to create one or more products, which represent what you want to invoice (e.g. school fees, meal vouchers, extra hours).

Generic products do not interact with the database and can be used to invoice anything without automatic calculations by the system.

How to create a generic product

Access the products section

• Access the desired school with a coordinator account.

• Go to Administration → Products.

• In the upper right corner, click on “+ New” to start creating a new product.

Fill in the product information

• Product type

Select Generic from the list of available product types.

• Internal product name

This name is visible only to you. Use a detailed description to easily identify the product (e.g. “Full-time fee 650€ from 8 to 16”).

• Short name

This name will be visible to family members on the invoice. It should be clear and concise (e.g. “Monthly fee”).

Note: Do not include specific information about the period (e.g. “February fee”). The period will be automatically added during invoice generation.

• Description

Enter a description that will be visible on the invoice under the short name.

You can use variables such as:

• {student.name}: Student's name.

• {student.su

Question 6

How to disable or delete a student

Accepted Answer

When a student completes their studies or decides to change institution, you can choose between two actions: disable the student or delete them.

Difference between disabling and deleting

• Deleting the student record:

This action permanently removes all student data. It is not recommended immediately, as the data will no longer be recoverable.

• Disabling the student:

This action keeps the student data archived. It is advisable to disable the student, keep them archived for a few years, and then, if necessary, delete them. Disabled students do not count towards the license limit, so this option is always preferable.

How to delete a student

Access the Students section from the main menu.
Select Student List.

Make sure you are logged in as Coordinator.

Next to each student, you will find a red trash can icon.
Click the icon to permanently delete the student.

Note: Once deleted, the student’s data cannot be recovered.

How to disable a student

Access the Students section and open Student List.
Next to the red trash can icon, you will find a yellow eye icon.
Click the yellow icon to disable the student.

How to view and re-enable disabled students

Go to the Student List section.
Click on Advanced Search (available on the same page).
In the filter bar, change the Enabled filter by selecting:

• Disabled: To see only disabled students.

• **All

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